AI for small-business operations
AI that takes the busywork off your plate.
We improve how your business operates. We build AI assistants and automations that plug into the tools you already use, so you and your team spend less time on calls, paperwork, and follow-ups, and more time on the work that grows your business.
Especially useful for: Home services • Contractors • Marine & logistics • Ecommerce • Local retail
Your business runs on a hundred small operational tasks.
Returning calls.
Chasing paperwork.
Telling the crew the schedule moved.
Typing receipts into the books.
Following up with the lead you met last week.
We build AI that handles that work quietly in the background, inside the tools you already use, so your operations run with less effort from you.
What we can build for you
Start with one. Add more as you see the time come back.
Schedule-Change Alerts
When a project date shifts, the right subs and crew hear about it by text, email, or Slack. Schedule updated, replies tracked.
AI Phone Assistant
Makes calls for you, waits on hold, works the phone menus, and transfers to you when a person picks up.
Meeting Assistant
More than a note-taker: it joins your Zoom or Google Meet live. Ask it to look up info, send or check tasks, or take on a task, and it reports back before the call ends.
Bookkeeping & Paperwork
Matches invoices and BOLs, reconciles payables and receivables, and moves receipts from email into QuickBooks, Xero, or a spreadsheet.
Sales & Lead Follow-Up
Snap a photo of business cards, get a CRM-ready list. Spot hot leads, draft follow-ups, and build call lists.
Website & SEO Reports
A clear monthly report from Google Analytics and Search Console, with plain-English next steps.
Ecommerce & Sales Insights
Shopify orders and inventory handled, plus easy charts from your point-of-sale showing what's selling.
Team Assistant in Slack or Teams
Handles time-off requests, shift swaps, and the questions your team asks every week.
Your Own Custom AI Assistant
A dedicated assistant built once around your tools and processes, installed for your whole team, and supported as your business grows.
Featured
Meeting Assistant
More than a note-taker: it joins your Zoom or Google Meet live. Ask it to look up info, send or check tasks, or take on a task, and it reports back before the call ends.
What this looks like in a real business
A few examples based on the kinds of operational problems we solve every week. These are illustrations, not named case studies.
Marine & logistics
The example
A surveying firm stops retyping shipping paperwork. Bills of lading get matched automatically, vessel arrival changes land on the calendar on their own, and long documents come back summarized in the firm's own format.
Contractors
The example
A solo home builder stops making the same ten phone calls every time a date slips. Subs get the schedule change by text, replies are tracked, and receipts flow straight into the books.
Local retail
The example
A resale shop finally sees what's selling. Point-of-sale reports, inventory, and payment-app deposits come together in one place and line up with the books.
How it works
Step 1: Discovery call
We learn how your business runs and where time gets lost.
Step 2: We build & connect
We set up your AI and connect it to the tools you already use.
Step 3: Launch & support
We get your team going, then keep tuning it as you grow.
Need something more custom?
Before AI, we built custom software and websites for local businesses, and we still do. If you need an internal tool, a customer portal, or a new website that actually brings in leads, we'll build it lean and built to last.
Built to last, like good timber.
You work directly with Colton, not a call center or a rotating cast of contractors. We keep things simple, we explain everything in plain English, and we stick around after launch to keep your operations running smoothly as your business changes.
Ready to get hours back every week?
Book a free discovery call with Colton and see what AI can take off your plate.
Prefer email?colton@goodtimberstudio.com480.262.5221